August 31, 2026
Model Bylaws Update Due August 31 2026
As a reminder, all chapters are expected to review and update their bylaws using the current SMPS Model Bylaws template no later than August 31, 2026.
Why Is This Happening?
The bylaws update supports the transition to the new fiscal year structure and helps ensure greater consistency across all chapters. It also provides an opportunity to modernize governance practices, align terminology, and incorporate updates approved by the Society board of directors.
The February 2026 Model Chapter Bylaws provide the reference template for this update. They cover membership and voting, chapter meetings, board and officer responsibilities, elections, committees, financial governance, and amendments.
Key Provisions to Review
The chapter and Society fiscal year begins January 1 and ends December 31. Regular officer and director terms begin January 1.
The model includes a call for board nominations by August 1, receipt of nominations by September 15, and procedures for selecting a slate and conducting contested elections.
The model’s amendment process requires Society approval before the membership vote, at least 30 days’ notice, and participation by at least 20 percent of eligible members. A majority of members voting is required for approval.
The template contains chapter-specific fields and options, including chapter name, state, and Secretary and Treasurer term provisions. Complete these fields and keep related provisions consistent.
Recommended Process
Step 1 Review the February 2026 Model Bylaws
Download and review the latest model bylaws template. Pay particular attention to governance structure, officer terms, election procedures, and fiscal year changes.
Step 2 Meet With Your Board
Review the proposed changes with your board of directors and identify any chapter-specific updates needed to reflect your operations while maintaining alignment with the model.
Step 3 Submit Draft Changes for Review
Before presenting the bylaws to your membership, submit your draft and a summary of major changes to Kai Wright for review. This step helps identify any areas that may conflict with the Model Bylaws and can save time later in the process.
Step 4 Conduct Member Approval
Once the draft has been reviewed, present the proposed changes to your membership for approval in accordance with your current bylaws. Chapters may conduct the vote electronically or through another approved method consistent with their governing documents.
Step 5 Submit Final Approved Bylaws
After member approval, submit the final adopted bylaws to SMPS HQ for recordkeeping.
Best Practices
Start early and avoid waiting until August
Focus first on required model updates before discussing chapter-specific changes
Keep a summary of major changes to share with your board and membership
Allow sufficient time for member review and voting
Submit drafts for review before scheduling a membership vote
Need Assistance
Chapters are encouraged to schedule a brief one-on-one check-in at their earliest convenience using the booking link below. These meetings provide an opportunity to discuss proposed changes, ask questions, and receive guidance before submitting your final draft.
Book time with Kai Wright: Bylaws Check-in
If you have questions in the meantime, please contact Kai Wright at volunteers@smps.org.